Privacy Policy

Last updated: [20.02.2026]

Introduction

This Privacy Policy explains how REGENTEC (“we”, “our”, or “us”) collects, uses, and protects personal data in accordance with:

  • Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR)
  • The Polish Personal Data Protection Act
  • Other applicable European Union data protection laws

We are committed to ensuring transparency, security, and lawful processing of personal data.

Data Controller

The data controller responsible for your personal data is:

REGENTEC
[Cezary Bobiński]
[Długa15, 05-092 Łomianki]
Poland
NIP: [118-188-88-91]
Email: [service@regentec.eu]
Phone: […]

Categories of Personal Data We Collect

A) Data Provided Directly by You

When you:

  • Contact us via contact form
  • Request a quotation
  • Subscribe to our newsletter
  • Place an order via WooCommerce
  • Create a customer account

We may collect:

  • First and last name
  • Company name
  • Email address
  • Phone number
  • Billing and shipping address
  • VAT number (if applicable)
  • Order details
  • Payment information (processed by payment providers)

B) Automatically Collected Data

When you visit our website, we may collect:

  • IP address
  • Browser type and device information
  • Operating system
  • Date and time of visit
  • Pages viewed
  • Referring URL

This data may be collected via cookies and analytics tools.

Legal Basis for Processing (Article 6 GDPR)

We process personal data based on:

  • Art. 6(1)(a) – Consent (e.g., newsletter subscription)
  • Art. 6(1)(b) – Performance of a contract (orders via WooCommerce)
  • Art. 6(1)(c) – Legal obligation (tax and accounting regulations in Poland)
  • Art. 6(1)(f) – Legitimate interest (website improvement, fraud prevention, business communication)

Use of Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google LLC.

  • IP address (anonymized where applicable)
  • Usage behavior
  • Device information

Google may process data outside the European Economic Area (EEA), including in the United States.

Where data is transferred outside the EEA, we rely on:

  • Standard Contractual Clauses (SCCs)
  • Additional safeguards required under GDPR

You can opt out of Google Analytics tracking via browser settings or appropriate consent tools on our website.

Newsletter Processing

If you subscribe to our newsletter:

  • We collect your email address
  • We may collect your name (if provided)

The legal basis is your explicit consent (Art. 6(1)(a) GDPR).

You may withdraw consent at any time by clicking the unsubscribe link in any newsletter email or by contacting us directly.

Newsletter data is retained until you unsubscribe.

WooCommerce and Order Processing

When placing an order through WooCommerce, personal data is processed for:

  • Order fulfillment
  • Payment processing
  • Shipping and delivery
  • Accounting and tax compliance

Payment information is processed by third-party payment providers and is not stored directly by us unless necessary for transaction records.

Order-related data is stored in accordance with Polish accounting regulations (usually 5 years or longer if required by law).

Data Sharing

We may share personal data with:

  • Hosting providers
  • IT service providers
  • Payment processors
  • Accounting firms
  • Shipping companies
  • Newsletter software providers
  • Google (analytics services)

All partners are required to comply with GDPR.

We do not sell or rent personal data.

International Data Transfers

If personal data is transferred outside the European Economic Area (EEA), we ensure:

  • Standard Contractual Clauses (SCCs)
  • Adequate data protection safeguards
  • Compliance with GDPR requirements

Data Retention Period

We retain personal data:

  • For the duration of contract performance
  • As required by Polish tax and accounting laws
  • Until consent is withdrawn (newsletter)
  • Until legitimate interest no longer applies

After expiration, data is securely deleted or anonymized.

Your Rights Under GDPR

Under GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Erase personal data
  • Restrict processing
  • Data portability
  • Object to processing
  • Withdraw consent at any time

You also have the right to lodge a complaint with:

President of the Personal Data Protection Office (UODO): ul. Stawki 2, 00-193 Warsaw, Poland

Data Security

We implement appropriate technical and organizational measures, including:

  • SSL encryption
  • Secure hosting infrastructure
  • Limited internal data access
  • Password protection
  • Regular system updates

Cookies

Our website uses cookies for:

  • Essential functionality
  • Analytics (Google Analytics)
  • WooCommerce cart functionality
  • Marketing and communication

You can manage cookie preferences via browser settings or cookie consent tools.

Changes to This Policy

We reserve the right to update this Privacy Policy. The current version is always available on our website.

Contact Information

For all privacy-related inquiries, contact:

Email: [admin@regentec.eu]

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